Job description
Executive Assistant
Roles and Responsibilities:
- Examining a data-set to draw conclusions about the information they contain to help a business optimize its performance.
- Maintain office administration systems, including data management and filing.
- Manage Directors electronic diary, assessing priority of appointments and reallocation as necessary.
- Assist Director in researching and following up with action on matters which fall within the Directors responsibility – chasing responses, triggering follow-up action.
- Preparing Presentations, Generating Reports and drafting letters as per instructions.
- Organize meetings and ensure that the Director is well prepared for those meetings,
- Preparing agendas, pre- meeting briefings and meeting papers.
- Manage arrangements for Trustees’ and Sub-Committee meetings, including Production/distribution of agenda and papers.
- Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
- Meet and greet visitors at all levels of seniority.
- Devise and maintain office filing system Desired Candidate Profile
- Analytical Person with logical Thinking
- Handle Multiple responsibilities
- Coordination with internal Employees for different types of reports.
- Managing daily director diaries and their travel plan if required.
- Any other duties as may reasonably be required by the Director.
Criteria
- Knowledge of office management systems and procedures
- MS Office and English proficiency
- Outstanding organizational and time management skills
- Ability to multitask and prioritize daily workload
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Flexible and Self-motivated
- Organised and Proactive
- Course in Diploma in Executive secretary will be an advantage
- Should be Flexible in handling multiple job responsibilities
- Analytical Person will be an added advantage.
If interested, kindly revert back with your updated resume and latest passport size photo on email ID: firoz@aspee.net / tushar@aspee.net
Current CTC:
Expected CTC:
Notice Period:
Total Experience:
Current Location:
Reason for change:
Available for Interview:
Role: Secretary/PA
Industry Type: Agriculture / Forestry / Fishing
Functional Area: Executive Assistant, Front Office, Data Entry
Employment Type; Full Time, Permanent
Role Category: Other
Education
UG :Any Graduate in Any Specialization