Executive Assistant

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Job description

Executive Assistant

Roles and Responsibilities:

  • Examining a data-set to draw conclusions about the information they contain to help a business optimize its performance.
  • Maintain office administration systems, including data management and filing.
  • Manage Directors electronic diary, assessing priority of appointments and reallocation as necessary.
  • Assist Director in researching and following up with action on matters which fall within the Directors responsibility – chasing responses, triggering follow-up action.
  • Preparing Presentations, Generating Reports and drafting letters as per instructions.
  • Organize meetings and ensure that the Director is well prepared for those meetings,
  • Preparing agendas, pre- meeting briefings and meeting papers.
  • Manage arrangements for Trustees’ and Sub-Committee meetings, including Production/distribution of agenda and papers.
  • Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
  • Meet and greet visitors at all levels of seniority.
  • Devise and maintain office filing system Desired Candidate Profile
  • Analytical Person with logical Thinking
  • Handle Multiple responsibilities
  • Coordination with internal Employees for different types of reports.
  • Managing daily director diaries and their travel plan if required.
  • Any other duties as may reasonably be required by the Director.

Criteria

  • Knowledge of office management systems and procedures
  • MS Office and English proficiency
  • Outstanding organizational and time management skills
  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communications skills
  • Discretion and confidentiality
  • Flexible and Self-motivated
  • Organised and Proactive
  • Course in Diploma in Executive secretary will be an advantage
  • Should be Flexible in handling multiple job responsibilities
  • Analytical Person will be an added advantage.

If interested, kindly revert back with your updated resume and latest passport size photo on email ID: firoz@aspee.net / tushar@aspee.net

Current CTC:

Expected CTC:

Notice Period:

Total Experience:

Current Location:

Reason for change:

Available for Interview:

Role: Secretary/PA

Industry Type: Agriculture / Forestry / Fishing

Functional Area: Executive Assistant, Front Office, Data Entry

Employment Type: Full Time, Permanent

Role Category: Other

Education

UG :Any Graduate in Any Specialization

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